Do you know that the data protection laws are about to change? GDPR stands for the General Data Protection Regulation, a new EU law which has already been adopted by the UK Government and compliance with the regulation is required by 25th May 2018.
GDPR Quick Facts
- Here’s the 12 steps the (ICO) Information Commissioners Office suggests for GDPR readiness
- It means a massive change to the way businesses act when collecting, processing and securing personal data of any individuals
- Non-compliance may result in prosecution with fines of up to 4% of annual global turnover or €20million
- Fines are 40 times higher than at present!
Shredded Neat Assist Businesses To Reach GDPR Compliance
Here at Shredded Neat, we can help you by providing a secure data destruction service for any type media the data is stored on at present. Once you have carried out your risk assessment review or data audit you should have identified those locations where data is stored. The traditional form of data storage has been and form many continues to be paper-based, usually as files in filing drawers, ring binders sitting on shelves and documents packed away in archive boxes, either at the organisation’s premises or often stored offsite in secure storage.
- We have the facilities to destroy data on whichever media it is stored at your premises or from storage
- We use a variety of techniques to ensure data on any media will be destroyed properly to comply with GDPR Regulation.
The GDPR states that “Personal data must be kept in a form that permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed. Personal data may be stored for longer periods insofar as the data will be processed solely for archiving purposes in the public interest, or for scientific, historical, or statistical purposes……”
- An organisation needs to understand what needs to be kept and for how long, but any paper records past the required dates should be destroyed.
- This can be done by onsite shredding with our mobile shredder or by securely collecting the records and shredding them on our superfast new shredders at Ditchling Common
- Many of our customers across the South-East are not yet fully aware of the risk presented by the GDPR regulations.
- How long should you keep records? Well, this depends on what type of records you have, typically about 6 years for most business records.
- Remember though, however long the information is retained, this is irrespective of format and includes paper, DVD, CD ROM, magnetic tape, optical media and electronic records.
At Shredded Neat, we can provide many different types of temporary storage container for your waste records until they are ready to be collected, from heavy-duty sacks through to 1100L bins, or we can collect them in in your own storage boxes or folders.
If you want any help getting GDPR compliant, please don’t hesitate to get in touch online.