Shredding Secure Documents – How much does it cost?
The first thing you need to do is to think about whether you need to get your documents shredded for a business and why you need to get them shredded, as there are often some quite different considerations to be taken into account and this will have a bearing on the cost of securely destroying your documents.
Shredder Services Price List
Business volumes are of course more substantial than for homeowners and most of the volume of documentation and filing created will depend on the nature of the business. So for example, if it was a hairdressing business the amount of paperwork will be small, maybe some credit card receipts, invoices for hair products and bills from service providers compared to say a solicitors where very large amounts of documents are generated over many years, and because the solicitor may have to refer back to hard copy deeds and documents, plans and reports, these may have originated in the pre-digital era.
Businesses often have a storage system for their records, as they are required to hold records for a number or reasons, mainly for the purposes of the tax authorities for a minimum of 6 years. The system may then require all records older than say 7 years are to be destroyed on an annual basis.
However they are generated, the old documents and filing needs to be destroyed for three very good reasons:
- Filing or document storage takes up space, and space costs money, work out what it costs in a modern leased office to provide 1 square metre of floor space p.a. then work out how much floor space is occupied by your filing, then multiply the two to get the real cost of holding your records!
- The more written documentation you hold, the more data you hold, should those records fall into the wrong hands (and how many businesses hold their records off-site in some very dodgy, cheap units, miles from anywhere to keep storage costs low) and you will realise what we mean.
- The GDPR came in in May 2018, with huge penalties for businesses that have a data breach, a business can be prosecuted up to an upper limit of Euro 20,000,000 or 4% of global turnover, so this is a major risk to be addressed.
Cost of Shredding at Shredded Neat
Now for the costs. Much will depend on how the documentation is stored, the more organised and easier to move, the cheaper will be the solution. If your documents are stored in those typical archive boxes, they hold about 15 kg of documents, if they have been carefully stored indoors and can easily be picked up and carried out to the shredding company’s collection vehicle then this will save a lot of time, if however they look like this when you arrive, then the job is going to take a bit of extra time!
Cost of offsite shredding
We would charge per box, usually from about £4.99 for a single box with substantial discounts for larger quantities, the costs include collection, documentation and shredding offsite and providing certification of destruction afterwards, if required by the customer. Find out more about our off site shredding services.
Cost of mobile on site shredding
if you are based in the South-East of England and have a minimum of 40 of these boxes to shred at one time then it might make sense to opt for mobile on-site shredding. We can charge per box, or by the minute whilst on site which some customers prefer. We charge just for time ‘shredding’ which is around £2 per minute depending where you are based, and it takes that time to shred one sack or archive box (approximately) to US Defence Standard 8mm, the finest shred in the UK, so you can get an idea of what a large job might cost and how long it might take, we are the ONLY UK Shredding Co. that shreds to 8mm.
If your documents are stored in filing cabinets, mixed random boxes, on shelves in ring binders or palletized in a warehouse somewhere then it may take more time to extract them and get them shredded. You can save on costs obviously, by stripping the documentation yourself and bagging it up in sacks, we will supply sacks free for you in advance, but a lot of companies don’t have staff available or willing to decant large amounts of documentation. If this is the case, we can provide large 1100L bins into which you can tip all the files and documents loose, or in ring binders or bags, and we will then take the bins away with our tail-lift trucks and shred them all offsite for you.
We can charge by the bin load, but we need to see what type of documents need destruction so we can quote customers properly. Remember you can leave on folders, files, ring binders, paperclips, staples, spiral bound documents, poly pockets we can shred everything with our State-of-the-Art AXO Shredding Systems as long as the items are derived from files, folders or filing cabinets document storage type systems. Choose reliable and secure mobile shredding.
What do shredding companies do with the paper waste?
At Shredded Neat we have our own dedicated recycling centre, meaning all the materials that are produced from the shredding services that we carry out stay with us right up until they are completely destroyed and recycled!
Get in touch with Shredded Neat today
Do you want to find out how much you could be saving on shredding costs? Browse our website for the cheapest shredding services.
Or you can get in touch with Shredded Neat today and our expert team will help you find a cost-effective method of destroying your confidential data. Call us on 0800 234 6660 or contact us online and we will get back to you as soon as possible.